The Board of Directors is the legal authority for the Calgary Minor Soccer Association (CMSA). As a member of the Board, a Director acts in a position of trust for the community and is responsible for the effective governance of the organization.
The requirements of Board membership include:
- Commitment to the work of CMSA, being accountable to the members of CMSA
- Willingness to serve on committees
- Commitment of stewardship
- Providing sponsorship leads
- Commitment to fundraising
- Attendance at Board meetings
- Attendance at meetings of assigned committees
- Attendance at the Annual General Meeting
- Attendance at Special General Meetings
- Support of Special Events (i.e. medal presentations at tournaments)
- Complete Respect in the Workplace Training
- Complete Equity, Diversity, and Inclusion Training
Directors are elected by the membership at the Annual General Meeting (AGM). Directors serve for a two-year term. Directors are eligible for re-election or appointment to the Board. Directors may be released at the end of the elected term by resigning, or according to CMSA’s Bylaws, may be deemed to have resigned by being absent from three consecutive Board meetings without satisfactory reason.
Directors need to have a good understanding of the concept of Board Governance, and the role of the Board in comparison to the role of the Executive Director in leading CMSA. Governance is an interdependent process shared by the Board and the Executive Director. A Director is fully informed on organizational matters and participates in the Board’s deliberations and decisions in matters of policy, finance, personnel and advocacy. Directors must:
- Set strategic direction.
- Oversee risk management.
- Monitor all Board policies.
- Approve, where appropriate, policy and other recommendations received from the Board, its standing committees and Executive Director.
- Review the bylaws and policy manual and recommend bylaw changes to the membership.
- Review the Board’s structure, approve changes, and prepare necessary bylaw amendments.
- Participate in the development of CMSA’s strategic plan and annual review.
- Approve CMSA’s budget, review financial statements quarterly.
- Support and participate in evaluating the Executive Director.
- Assist in developing and maintaining positive relations among the Board, committees, staff members, and community to enhance CMSA’s mission.
Board evaluation is conducted annually based on the performance of assigned Board requirements and duties.
Directors are required to complete and maintain an electronic police information check (EPIC), complete a code of conduct and declare any conflict(s) of interest.